Church & Ministry Leadership Department Assistant (Doctoral)

Date of Posting: 12-24-2020

Employee Type: Staff

Status: Part-time/Non-exempt (20 hours)

Department: Church and Ministry Leadership

Reports to:  Church and Ministry Leadership Department Chair  

Physical Requirements: 

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Job Summary:

This position exists for the purposes of providing leadership, administrative support, organizational assistance, and systems creation/management for the Church and Ministry Leadership Department. Particularly the Doctoral Programs.

Personal Qualities – The ability to identify personal strengths, weaknesses, skills, and limitations and to use this understanding profitably.

• The desire to grow, develop, and mature, both spiritually and professionally.
• The ability to motivate, lead and develop teammates, both spiritually and professionally.
• The ability to create and maintain a Christian professional atmosphere in all internal and external relationships.
• A spirit of cooperation and willingness to serve as a team.
• A professional appearance.

Education and Experience:  

• Minimum high school diploma or GED equivalent.
• Minimum 2 years’ experience in administrative support.
• Prefer 5 years’ experience in administrative support.
• Demonstrated experience in a professional, multitask environment.
• Some experience in a non-profit higher education environment a plus.
• Ability to connect with and relate to local and regional ministry leaders.

Required Skills/Abilities: 

• The ability to maturely and creatively assist in creating a culture of professional advancement.
• The ability to work in a team context within the Department of Church & Ministry Leadership.
• Computer proficiency required in Word, Excel, PowerPoint, and other design oriented programs a plus.
• Prefer experience in CampusVue and eCampus.
• Typing skills 55 wpm.
• Office machinery operations
• Multi-line phone experience.
• Strong editing and proofing skills.
• Self-starter, detailed-oriented, and able to handle confidential matters.
• Strong written and oral communication skills.
• Basic departmental budgeting and administration.

Duties/Responsibilities:

• Doctoral adjunct liaison.
• Assisting Doctoral adjuncts in their courses, both online and in person.
• Manage and prepare students for hearings, namely signature pages, checklists, and scheduling.
• Overseeing the essential steps from pre-hearing to binding.
• Overall administrative assistance for both the PhD in Leadership and the Doctor of Ministry programs.
• Assist in reaching out to generated leads of future students by making contact as a touch point to answer any questions about the respective program.
• Provide leadership to new student orientation.
• Guide students through the process from acceptance to the start of classes, courses, orientation, and Schoology.
• Overseeing digital and physical presence for students in relation to course work, hearings, comps, and defense.
• Arranging specific meetings with students both digitally and physically.
• Be in consistent weekly contact with the Directors of PhD in Leadership and the Doctor of Ministry programs.
• Performs other related duties as assigned.