Job Title: Department Assistant
Employee Type: Staff – 12 Months
Status: Part-time/Non-exempt (average 27 hours)
Emergency Designation: Non-Essential
Department: Counseling and Social Work
Reports to: Counseling and Social Work Department Chair
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
This position exists for the purpose of providing administrative support and organizational assistance to the CSW Dept. at an average hour rate of 1400 per year.
- The desire to grow, develop, and mature, both spiritually and professionally.
- The ability to create and maintain a Christian professional atmosphere in all internal and external relationships.
- A spirit of cooperation and willingness to serve as a member of a team.
- A professional appearance.
- Continued ability to creatively and maturely follow/lead in the academic community of LBC | Capital.
- Continued ability to function as a healthy team member among the faculty, bringing a collaborative spirit in representing the programs in Professional Counseling.
- Continued ability to develop and mature – characterized by a hunger for both personal and institutional growth and achievement.
- Continued ability to be easily approached by students and colleagues, but firm and fair in the exercise of all policies and procedures.
- Ongoing demonstration of a Biblical pattern of leadership characterized by appropriate respect for and use of authority.
Education and Experience:
- Minimum high school diploma or GED equivalent.
- Minimum 2 years’ experience in administrative support.
- Prefer 5 years’ experience in administrative support
- Demonstrated experience in a professional, multitask environment.
- Some experience in a non-profit higher education environment a plus.
- Continued demonstration of ability and willingness to function fully and cooperatively within an institution of Biblical Christian higher education
- Continued enthusiastic support for the college and departmental philosophy of education and counseling.
- Continued ability to function as a team member with the administration of the college.
- Continued ability to implement fairly and firmly the policies and procedures of the college.
- Continue to maintain absolute confidentiality in handling all matters within the college.
- Ongoing use of effective communication skills necessary for tasks.
- Effective knowledge and application of word processing and presentation platforms.
- Computer proficiency required in Word, Excel, & PowerPoint.
- Prefer experience in CampusVue and eCampus.
- Typing skills 55 wpm.
- Office machinery operations
- Multi-line phone experience.
- Strong editing and proofing skills.
- Self-starter, detailed-oriented, efficient, need anticipator, team player, and able to handle confidential matters.
- Strong written and oral communication skills.
- Basic departmental budgeting and administration.
- Problem-solving and Flexibility
- The average of 1400 hours per year will fluctuate based on the needs of the department at various times in the year. Generally speaking, August through mid-December and January through mid-May is likely to require about 30 hours per week, while mid-May through July is
likely to require about 18 hours per week.
- Maintain organized filing systems for course development resources.
- Schedule and maintain appointment calendars and tasks in Outlook or other project management software.
- Assist Department Chair, Directors, Coordinators, Professors and Adjuncts to fulfill their job tasks.
- Split time equally between the various majors within the CSW Dept., bearing in mind that at times level of workflow will vary from each major.
- Participation in all Departmental and major-specific faculty meetings which includes taking and typing minutes.
- Handle all departmental phone calls and walk-in visitors pleasantly and courteously, being always approachable.
- Represent the department in a positive and approachable manner.
- Schedule Academic Advising meetings for all CSW students.
- Maintain current student’s academic records.
- Coordinate and follow through with new Adjunct interviews and checklists and maintain records.
- Continue to attend 50% of the morning chapel services each semester.
- Periodically support CSW majors and our goal attract prospective students by participating in at least three events per year (e.g., September Retreat, NSO’s, Cookouts, etc.).
- Ongoing openness to other tasks as assigned for the enhancement of students and academic programing.