Counseling & Social Work Department Assistant

Job Title: Department Assistant

Employee Type: Staff – 12 Months

Status: Part-time/Non-exempt (average 27 hours)

Job Family:

Job Level/Grade:

Emergency Designation: Non-Essential

Department: Counseling and Social Work

Reports to: Counseling and Social Work Department Chair

Supervisory Responsibilities:

  • Student Workers

Physical Requirements:

  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.

Job Summary:

This position exists for the purpose of providing administrative support and organizational assistance to the CSW Dept. at an average hour rate of 1400 per year.

Personal Qualities:

  • The desire to grow, develop, and mature, both spiritually and professionally.
  • The ability to create and maintain a Christian professional atmosphere in all internal and external relationships.
  • A spirit of cooperation and willingness to serve as a member of a team.
  • A professional appearance.
  • Continued ability to creatively and maturely follow/lead in the academic community of LBC | Capital.
  • Continued ability to function as a healthy team member among the faculty, bringing a collaborative spirit in representing the programs in Professional Counseling.
  • Continued ability to develop and mature – characterized by a hunger for both personal and institutional growth and achievement.
  • Continued ability to be easily approached by students and colleagues, but firm and fair in the exercise of all policies and procedures.
  • Ongoing demonstration of a Biblical pattern of leadership characterized by appropriate respect for and use of authority.

Education and Experience:

  • Minimum high school diploma or GED equivalent.
  • Minimum 2 years’ experience in administrative support.
  • Prefer 5 years’ experience in administrative support
  • Demonstrated experience in a professional, multitask environment.
  • Some experience in a non-profit higher education environment a plus.

Required Skills/Abilities:

  • Administrative
  • Continued demonstration of ability and willingness to function fully and cooperatively within an institution of Biblical Christian higher education
  • Continued enthusiastic support for the college and departmental philosophy of education and counseling.
  • Continued ability to function as a team member with the administration of the college.
  • Continued ability to implement fairly and firmly the policies and procedures of the college.
  • Continue to maintain absolute confidentiality in handling all matters within the college.

Technical Abilities:

  • Ongoing use of effective communication skills necessary for tasks.
  • Effective knowledge and application of word processing and presentation platforms.
  • Computer proficiency required in Word, Excel, & PowerPoint.
  • Prefer experience in CampusVue and eCampus.
  • Typing skills 55 wpm.
  • Office machinery operations
  • Multi-line phone experience.
  • Strong editing and proofing skills.
  • Self-starter, detailed-oriented, efficient, need anticipator, team player, and able to handle confidential matters.
  • Strong written and oral communication skills.
  • Basic departmental budgeting and administration.
  • Problem-solving and Flexibility

Duties/Responsibilities:

  • The average of 1400 hours per year will fluctuate based on the needs of the department at various times in the year. Generally speaking, August through mid-December and January through mid-May is likely to require about 30 hours per week, while mid-May through July is
    likely to require about 18 hours per week.
  • Maintain organized filing systems for course development resources.
  • Schedule and maintain appointment calendars and tasks in Outlook or other project management software.
  • Assist Department Chair, Directors, Coordinators, Professors and Adjuncts to fulfill their job tasks.
  • Split time equally between the various majors within the CSW Dept., bearing in mind that at times level of workflow will vary from each major.
  • Participation in all Departmental and major-specific faculty meetings which includes taking and typing minutes.
  • Handle all departmental phone calls and walk-in visitors pleasantly and courteously, being always approachable.
  • Represent the department in a positive and approachable manner.
  • Schedule Academic Advising meetings for all CSW students.
  • Maintain current student’s academic records.
  • Coordinate and follow through with new Adjunct interviews and checklists and maintain records.
  • Continue to attend 50% of the morning chapel services each semester.
  • Periodically support CSW majors and our goal attract prospective students by participating in at least three events per year (e.g., September Retreat, NSO’s, Cookouts, etc.).
  • Ongoing openness to other tasks as assigned for the enhancement of students and academic programing.

How to Apply

Interested and qualified candidates should submit the following: cover letter; resume; and spiritual testimony to Human Resources. Please put the position you are applying for in the subject line of the email.

Email Your Resume

This link submits to humanresources@lbc.edu.

Lancaster Bible College | Capital Seminary & Graduate School is committed to treating others equally without regard to race, color, national origin, gender (except where gender is a bona fide occupational qualification), age, disability, or veteran status.