Department Assistant to the Advancement Office

This position exists to assist the department in office responsibilities and in managing Advancement events.

Candidates will meet the following requirements:

  • Bachelor’s degree preferred or years of experience
  • Experience in the scheduling and managing of special events
  • Demonstrated experience in professional, multitask environment
  • Experience in non-profit, educational environment helpful

Candidates will need to possess the following skills:

  • Ability to work independently, exercise judgment, and demonstrate problem-solving skills
  • Show initiative – a self-starter
  • Proven experience in managing complex projects
  • Ability to handle highly confidential and sensitive matters
  • Computer proficiency in Microsoft Office Suite. Mail merge skills required
  • Food service experience
  • Multi-line phone experience
  • Detail oriented, with a proficiency in following up
  • Data base (Raiser’s Edge) and network experience

Candidates will be responsible for the following tasks:


  • Demonstrated people skills –
    • Some fund-raising contacts will be necessary for gifts in kind
    • Assist department members in coordinating visits & meetings
    • Working relationships with multiple college departments simultaneously
  • Working relationships with off campus contacts
  • Work with VP and President’s office as well as gift processor on mailings
  • Contacting Board members, business leaders and other groups related to events


  • Able to organize, disseminate, and manage complex projects with no direct supervision
  • Select appropriate food vendors and negotiate pricing
  • Provide recommendations and assist in the development of printed materials including brochures, stationary, invitations, etc.
  • Assist in the planning, organizing and delegation of responsibilities to create successful Presidential level functions and events (breakfasts, dinners, banquets, concerts, receptions, President’s events, and building dedications)
  • Research and select appropriate vendors in regard to planning events (food services, venues, gifts, etc.) and negotiate pricing
  • Participate in soliciting Gifts in Kind for various events
  • Be involved in the selection process and supervision of student workers to assist in the Advancement Office
  • Maintain inventory of donor gifts
  • Maintain appropriate level inventory of office supplies, working within budgetary constraints
  • Assist in maintaining order in the department to contribute to office efficiencies and promote a neat and orderly environment


  • Prepare mailings: letters, envelopes, mail merges, printing
  • Provide front-office reception service, as necessary

Team RelationsParticipate in a team work environment

  • Assist other team members as appropriate in the accomplishment of department goals.
  • Treat all team members with respect living by the adage – “Treat others as you wish to be treated.”

Assist in other duties whenever called upon as needed for the good and welfare of Lancaster Bible College.

How to Apply

Interested and qualified candidates should submit the following: cover letter; resume; and spiritual testimony to Human Resources. Please put the position you are applying for in the subject line of the email.

Email Your Resume

This link submits to

Lancaster Bible College | Capital Seminary & Graduate School is committed to treating others equally without regard to race, color, national origin, gender (except where gender is a bona fide occupational qualification), age, disability, or veteran status.