PT Department Assistant for Education Department

Posted: 9-3-2020

Type: Part-time, Hourly

Department: Education Department

Location: Lancaster, PA

This position exists to provide administrative support and organizational assistance to the Education Department. This position is part time.

Candidates will meet the following requirements:

• Minimum high school diploma or GED equivalent
• Minimum 2 years’ experience in administrative support
• Prefer 5 years’ experience in administrative support
• Demonstrated experience in a professional, multitask environment
• Some experience in a non-profit higher education environment is a plus
• Ability to connect with and relate to local and regional ministry leaders.

Candidates will need to possess the following skills:

• Computer proficiency required in Word, Excel, & PowerPoint
• Prefer experience in database and learning management systems
• Typing skills 55 wpm
• Office machinery operations
• Multi-line phone experience
• Strong editing and proofing skills
• Self-starter, detailed-oriented, efficient, team player, and able to handle confidential matters
• Attention to long range and short range plans
• Strong written and oral communication skills
• Basic departmental budgeting and administration
• Problem-solving and flexibility

Candidates will be responsible for the following tasks:

• Greet students and guests
• Maintain organized filing systems for courses and resources
• Schedule and maintain appointment calendars and tasks in Outlook or other project management software
• Assist Department Chair, Program Coordinators, Professors and Adjuncts to fulfill their job tasks
• Participation in departmental meetings which includes taking and typing minutes
• Handle all departmental phone calls and walk-in visitors pleasantly and courteously, being always approachable
• Represent the department in a positive and approachable manner
• Schedule academic advising meetings for students
• Maintain current student’s academic records
• Maintain a clean, organized work environment in the suite
• Assist students in laminating projects and troubleshooting in the Teacher Center
• Coordinate and follow through with new Adjunct interviews and checklists and maintain records
• Assist Certification Officer in data collection and reports
• Assist faculty and Field Placement Coordinator in arranging field placements for students
• Participate in Department Assistant meetings and duties